Senior Administrative Support Specialist in Greensboro, NC at Advanced Personnel Resources

Date Posted: 11/26/2022

Job Snapshot

Job Description

Advanced Personnel Resources is seeking a Senior Administrative Support Specialist for a new Direct Hire position with our client located in the Triad. The Senior Administrative Support Specialist will report to two Service Department Managers, one based in Greensboro, one in Florida.

Job Requirements

Job Duties

  • Communicating with service managers about customer visit requirements and preparing quotes based on the expected hours, travel, and other identified expenses. Working knowledge of Excel needed.
  • Processing monthly credit card statements of the traveling employees and maintaining receipts on our local server.
  • Tracking and reporting expense reports and time sheets, including compliance review with company policy and processing into SAP for management reporting and employee reimbursement. SAP knowledge a plus, particularly in the service module
  • Arranging travel for service techs being dispatched to customer locations, including air transport (when applicable), and hotels. Also monitoring the automobile fleet for usage and maintenance.
  • Transferring quoted and actual expenses into SAP generated invoices
  • Supporting Service Managers as otherwise requested.
  • Processing SAP workflow for service vendor and IT vendor invoices.
  • Backup on accounting AP SAP workflow coding and review.
  • Multilingual is a plus (German, Chinese or Spanish).

Qualifications:

  • A working knowledge of Microsoft Office, particularly Outlook, Excel, and Word, would be a good start.
  • Associates degree is a plus but not required.
  • Multilingual a plus (German, Chinese or Spanish).