Key Responsibilities:

• Manage full-cycle accounts payable and accounts receivable, including vendor bills, customer invoicing, credit memos, and collections.
• Maintain and reconcile the general ledger, including journal entries, accruals, and monthly closing of the books.
• Reconcile bank and credit card accounts on a regular basis to ensure accuracy and completeness of cash activity.
• Process semi-monthly or bi-weekly payroll, including payroll changes, deductions, and paid time off tracking, and coordinate with payroll provider as needed.
• Prepare standard financial statements (income statement, balance sheet, and cash flow or cash summary) and management reports on a monthly and quarterly basis.
• Monitor cash flow, record deposits, and maintain an orderly, audit-ready filing system for all financial documents.
• Prepare and file or coordinate sales tax, payroll tax, and other routine compliance filings in partnership with external CPA or advisors.
• Support budgeting and forecasting by providing historical data, variance explanations, and basic analysis for leadership.
• Coordinate with external CPA for year-end tax returns, compilations, reviews, or audits, providing schedules and supporting documentation.
• Implement and maintain internal controls and accounting policies appropriate for a small organization.
• Serve as primary contact for vendor and customer billing questions.
• Oversee or train an AP/AR or admin assistant handling routine data entry.

Required Qualifications:

• Proven experience as a full-charge bookkeeper or senior bookkeeper, preferably in a small business or company of similar size.
• Strong hands-on experience with double-entry accounting, month-end close, and preparation of basic financial statements.
• Proficiency with fully integrated accounting software.
• Solid understanding of GAAP for small businesses and standard bookkeeping practices.
• Prior experience processing payroll and handling payroll-related compliance.
• Intermediate Excel or spreadsheet skills (e.g., reconciliations, lookups, pivots) to support reporting and analysis.
• High attention to detail, organization, and ability to work independently in a small, fast-paced environment.
• Strong written and verbal communication skills for interacting with non-finance staff and external partners.