Bi-lingual Administrative Assistant in Greensboro, NC at Advanced Personnel Resources

Date Posted: 9/5/2019

Job Snapshot

Job Description

Major Responsibilities:

1.    Open office daily.

2.    Maintain and organize front office area. 

3.    Maintain receptionist desk and answer the phone.

4.    Prepare operational and human resources reports.

5.    Set up and maintain company work order and planned maintenance systems. 

6.    Create work orders for customer concerns and requests

7.    Make adjustments to timekeeping records as needed.

8.    Review timekeeping records and assist in the preparation of payroll. 

9.    Create and maintain customer database and launch surveys.

10. Review temporary time used, issue weekly reports and review temp invoices.

11. Maintain company specifications database.

12. Daily review and distribution of incoming faxes. 

13. Complete wage verification.

14. Assist in organizing incentive program.

15. Assist in recruiting and the hiring process for front line labor, as needed.

16. Communicate operational concerns to appropriate manager/supervisor.

17. Translate documents and interpret for Spanish speaking employees.

18. Assist employees in supply distribution and pick up.

19. Receive packages and shipments.

20. Participate in weekly and monthly operational meetings.

21. Develop working knowledge of operations systems and participate in improving and creating effective systems.

22. Maintain operations filing systems, forms, procedures, and policies.

23. Perform other such duties as required by Office Manager.

Job Requirements

  • High School Diploma
  • 3+ years of experience in an administrative support role 
  • Must speak English and Spanish 
  • Advanced knowledge of MS Office 
  • Detail oriented 
  • Must have excellent communication skills both verbal and written