PROCESSING APPLICATION
Hold tight! We’re comparing your resume to the job requirements…
ARE YOU SURE YOU WANT TO APPLY TO THIS JOB?
Based on your Resume, it doesn't look like you meet the requirements from the employer. You can still apply if you think you’re a fit.
Job Requirements of Higher Education Executive Assistant:
-
- Proven experience in office management or administrative support within an academic or professional setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Exceptional typing speed combined with transcription and proofreading capabilities.
- Effective communication skills demonstrating professionalism in person, on the phone, and via email.
- Ability to handle multiple projects simultaneously while maintaining attention to detail.
- Knowledge of multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.
- Experience providing executive administrative support or personal assistant services is preferred.
- Strong computer literacy combined with excellent customer service skills. This position is integral to supporting the educational mission by ensuring administrative excellence. We welcome applicants who are eager to contribute their organizational talents within a collaborative academic environment.
Do you meet the requirements for this job?
Higher Education Executive Assistant
Advanced Personnel Resources is seeking a highly organized and proactive Higher Education Executive Assistant to support senior academic leaders and administrative teams within a dynamic educational institution. This role involves managing complex calendars, coordinating projects, and providing comprehensive administrative support to ensure the smooth operation of academic programs and institutional initiatives. The ideal candidate will demonstrate exceptional communication skills, proficiency in office management, and a strong commitment to fostering an efficient and professional environment. This paid position offers an opportunity to contribute meaningfully to higher education administration while developing valuable skills in a collaborative setting.
We have two opportunities that we are currenlty working on - both are located in the Triad!
- Option 1 moving quickly - the pay will be around $20-22 per hour, could go long-term/temp
- Option 2 will not move until after the holidays - $20-22 per hour, possible direct hire!
- Both roles will be office business hours and onsite!
Benefits offered by APR: Medical, Dental, Term Life, Short-Term Disability, Holiday Pay, Service Bonus, Direct Deposit
Responsibilities
- Manage and coordinate executive calendars, scheduling meetings, appointments, and institutional events with precision using tools such as Microsoft Outlook Calendar and Google Workspace.
- Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting minutes with attention to detail.
- Organize and facilitate event planning activities for academic conferences, workshops, and seminars, including venue arrangements, catering coordination, and logistics management.
- Provide comprehensive administrative support including filing, data entry, document management via DocuSign, and maintaining organized office records.
- Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette while directing inquiries efficiently.
- Support project coordination efforts by tracking deadlines, preparing agendas, and collaborating with faculty and staff on various initiatives.
- Manage office supplies inventory and oversee front desk operations to ensure a welcoming environment for visitors and callers.
- Support personal assistant duties for senior staff including travel arrangements, personal scheduling, and confidential correspondence.
- Maintain organizational systems that enhance workflow efficiency across departments.
Job Requirements:
-
- Proven experience in office management or administrative support within an academic or professional setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Exceptional typing speed combined with transcription and proofreading capabilities.
- Effective communication skills demonstrating professionalism in person, on the phone, and via email.
- Ability to handle multiple projects simultaneously while maintaining attention to detail.
- Knowledge of multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.
- Experience providing executive administrative support or personal assistant services is preferred.
- Strong computer literacy combined with excellent customer service skills. This position is integral to supporting the educational mission by ensuring administrative excellence. We welcome applicants who are eager to contribute their organizational talents within a collaborative academic environment.