Part-time Administrative Assistant in Greensboro, NC at Advanced Personnel Resources

Date Posted: 3/12/2020

Job Snapshot

Job Description

ESSENTIAL JOB FUNCTIONS:

  • Answer telephone, transfer calls, take messages, and direct callers
  • Sort, distribute, deliver, and file departmental mail
  • Post open positions on the website, Employment Security Commission’s website, and other media.
  • Maintain applicant and job position logs
  • Create applicant folders in Outlook
  • Screen applicant packets to ensure eligibility requirements (Education and Experience)
  • Verify receipt of requested applicant documents as stated in the job posting, i.e., cover letter, resume/vita, Bennett application, unofficial transcripts
  • Notify applicants of missing documents
  • Submit complete applicant packet to the hiring manager or search committee chair
  • Prepare weekly recruitment update
  • Prepare new hire orientation packets
  • Prepare New Hire Employment Files (personnel, benefits, medical, confidential, credentialing, training)
  • Conduct New Hire Orientation for part-time temporary employees
  • Update the Employee Directory
  • Prepare birthday cards for the President’s signature
  • Prepare and send sympathy cards, get well cards, and welcome aboard cards
  • Prepare the bereavement memory chest
  • Submit YMCA enrollment forms
  • Audit monthly YMCA invoices, make appropriate revisions and prepare for payment
  • Manage the sick leave bank
  • Scan faculty and staff transcripts to shared HR folder
  • Perform other duties as assigned

Job Requirements

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Strong interpersonal skills and the ability to work within a diverse community.
  • Excellent oral and written communication skills
  • Strong organizational and analytical skills
  • Ability to set priorities among duties
  • Ability to interact with faculty, staff, and students in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
  • Exhibit a high level of professionalism and confidentiality
  • Ability to multi-task
  • Ability to work as part of a team
  • Ability to be flexible
  • Exhibit professional office demeanor in appearance and interaction with others
  • Basic computer knowledge
  • Accurate typing skills
  • Ability to work independently

EDUCATION AND EXPERIENCE:

Required:

  • Associates Degree in related field
  • Three (3) to five (5) years clerical experience

Preferred:

  • Bachelor's Degree in Human Resources Management or related field
  • Experience in an academic setting