Administrative Assistant in Greensboro, NC at Advanced Personnel Resources

Date Posted: 9/21/2020

Job Snapshot

Job Description

JOB SUMMARY

The Administrative Assistant’s main responsibilities include assisting the Vice President of Sales and Sales Department in organizing the functionality and coordination of the department’s activities. This role will also assist other leaders and departments across the company with administrative duties.

PRIMARY RESPONSIBILITIES

  • Assist the Sales Department in the development and delivery of sales collateral; maintains inventory of collateral.
  • Manage, schedule and track sales activities; including, but not limited to, sales conferences, events, registrations, check requests, etc.
  • Support President, VP of Sales and Regional Account Managers with various tasks including flight and hotel reservations.
  • Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities.
  • Assist with proper handling, execution, distribution and filing of client contracts.
  • Assist with printing, assembly and distribution of proposals and presentations.
  • Track patent activity and maintain associated filing system and coordinate patent-related meetings.
  • Run errands (ie: Fedex, lunch orders, etc)

ACCOUNTABILITIES

  • Ability to meet strict guidelines and due dates.
  • Exercise keen discernment, perception and professional management skills in various situations and circumstances.  Maintain free exchange of non-confidential information within the Company.
  • Demonstrate sound, economical judgment, discernment and requests relating to company projects and expenditures.
  • Maintain free exchange of non-confidential information with the Company.
  • Maintain confidentiality of all communications for Executive Team and Company proprietar

Job Requirements

 EDUCATION AND EXPERIENCE

Minimum Level of Education, Degrees Required or Preferred

High School Diploma, Associates Degree preferred

Relevant Work Experience Required

Previous office experience

MINIMUM SKILLS, ABILITIES, LICENSES, CERTIFICATIONS

  • Proficiency in Microsoft Office with emphasis on Word, Excel and PowerPoint; familiarity with Adobe Acrobat Reader, document conversions and related functions.
  • Exceptional organizational skills.
  • Excellent verbal and written communication including writing, editing, and proofreading skills: mastery of language; great spelling, punctuation and grammar.
  • Strong interpersonal skills: must collaborate with the Sales team and other departments in the creation of marketing materials and regulatory filings.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Effort / Physical Requirements

Ability to sit and/or stand for long periods of time

Working Conditions

Primary duties of this position will be performed in an indoor office environment