HR Accounting Clerk in Greensboro, NC at Advanced Personnel Resources

Date Posted: 1/31/2020

Job Snapshot

Job Description

SPECIFIC DUTIES AND RESPONSIBILITIES

File material and account documentation according to file system. Prepares new employee files. Files papers and documents into appropriate employee files. Search for and investigate information contained in files, keep files current, and supply information from file data or remove files upon request. Makes photocopies, faxes documents and performs other clerical functions for the Human Resources Department. Processes mail.

Perform customer service functions by answering employee requests and questions within scope of responsibility.

Assist in keeping records of I-9s current and responsible for the processing of e-verify for new employees.

Submit online investigation requests and assists with new employee background checks.

Assist with the preparation of performance review forms.

Assist HR Manager with various research projects and/or special projects; such as Agency training, retirement parties and special events

Responsible for the coordination of weekly training for Nelrod.

Assist with recruitment and interview process. Schedule meetings and interviews as requested by HR Manager.

Assist or prepare correspondence; including reminders sent to managers for necessary paperwork.

Assist with employee grievance hearings; serves as a note taker and witness.

Serve as a backup for the central office reception area and associated staff that answers the phone, greets visitors, receives inquiries and provides information pertaining to business activities and programs. 

Assist with Open Enrollment each year and responsible for reporting any changes of employee elections for benefits to the online enrollment system at open enrollment and throughout the year.

Responsible for the processing of the agency’s biweekly payroll including, retirement funds reporting and transmittal, generate various reports for the finance team for the processing of journal entries and insurance billing.  Responsible for the maintenance of employee records on the Payroll system including paid time off records.

Responsible for the reporting of part-time employee hours within the insurance enrollment system to produce 1094-1095 at year end.

ADDITIONAL JOB FUNCTIONS

Job Requirements

MINIMUM TRAINING AND EXPERIENCE

Graduation from high school or educational equivalent with preferred Associates Degree in a related field such as Human Resources, Business Administration, and or Accounting and three years of clerical experience, at least one year of which consisted primarily of personnel and recordkeeping activities and working with personnel rules and regulations and two years of payroll; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be able to operate a variety of office machinery and equipment including computers, switchboards, etc. Must be able to move objects of up to 10 pounds occasionally, and/or up to 5 pounds frequently, and/or a negligible amount constantly.  Physical demand requirements are in excess of those for Sedentary Work.  Light Work usually requires walking or standing to a significant degree.  However, if the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Interpersonal Communication: Requires the ability to communicate to convey or exchange information. Includes receiving instructions, assignments or directions from superiors.

Language Ability: Requires the ability to read a variety of correspondence, forms, etc. Requires the ability to prepare correspondence, forms, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to communicate to people with poise, control and confidence.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

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